Wednesday, January 25, 2012

Managing Files the Safest Way

Ensuring complete privacy of your computer files can be tough, and we all know there are documents we do not want other people seeing, whether they are for legal matters or for other situations.

Whether you are concerned about keeping your computer files safe, faxing important documents, or guaranteeing privacy when uploading them on the Internet, here are a few tips to help you out.

Portrait of a female executive

Image via Flickr

Creating Back-up for Your Computer Files

Even if you have your own personal computer, your files may not be completely safe. Every time you leave your computer unattended, it gives someone else a chance to browse through your files. Even if you have your computer password-protected, if your computer crashes, you may never be able to retrieve your files.

That is why it is always a good idea to create a backup. While your computer, can crash and CD's can scratch, you may want to use a flash drive when trying to keep your files private. A flash drive can easily be kept in your pocket so no one has access to it, and you can even password-protect it.

Managing Your Faxes

Many people have discovered that sending a fax to a regular fax machine, or even receiving one, is not a very reliable way to keep your files private, as you never know who will be on the receiving end.

Online faxing is becoming an increasingly popular way to send faxes, as all documents are password protected. Online faxing with Metrofax or with other high-rated and affordable sites is a great way to send your personal documents.

Uploading Files on the Internet

When you upload files to the internet, you always want to make sure that the site you are uploading to is secure. Generally, a site that begins with ‘https’ opposed to ‘http’ in your address bar is a secure site, but you cannot always use that to ensure that your files won't be found.

Read a variety of reviews to see if anyone else has had problems with that particular site. You should also carefully read through the website's terms of service to make sure that they have no rights to your files after you have uploaded them.

If you trust the site, you can even use this as a way to save your files as a backup since it will generally be password protected and you can reach your files anywhere with an Internet connection.

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